Computer and IT Application UNIT-2 Notes

Computer and IT Applications Unit-2 Notes

Lets start boiling water on our gas stove and getting our notes within minutes😌



Okay!!



To get completely into the syllabus of this subject Computer & IT Applications, please come here 👉💌



UNIT-2 is all about presentation software🤷‍♂️

Presentation Software

"A presentation program also known as presentation graphics program is a software package that is helpful to display information on slides in the form of a slide show."

 A presentation software typically includes 3 major functions:
1. Editor which allows text to be inserted and formatted 
2. Procedure for inserting and manipulating graphic images.
3. Slideshow system for presenting the content.

Some of the examples of presentations software are:
  • Microsoft powerpoint
  • Corel presentations

Components of MS powerpoint window

  1. Microsoft office button for creating new file, open an existing file, save, prin, etc.
  2. Ribbon which contains all the commands for editing and formatting.
  3. Viewing pane
  4. Slide show tab
  5. Outline tool
  6. Status bar
  7. Slide number
  8. Current theme tool
  9. View 
  10. Zoom bar 
  11. Fit to window
  12. Notes pane
  13. Workspace
  14. Title bar
  15. Quick access toolbar
NOTE: MS Powerpoint is used for creating, saving, opening, modifying & editing a presentation.

Working with different presentation views

1. Normal view 

In this particular view user can create and edit the slides and this is the by default view of powerpoint window 

2. Slide sorter view

This view is useful when one has to alter something in the slides or when one wants to look at the finalized sequence of slides.

3. Notes page view 

This view is used to add notes for the slides in particular for reference which can be edited whenever needed.

4. Slide show view 

This view is used for checking the appearance of presentation made, on the full screen format.

5. Masterview 

In this view, handouts and notes included in a particular slide are also viewed when a user choose to view the presentation in masterview. Masterview allows us to use three different options:
●Slide master view which allows us to make changes in the master slide.
●Handout master view which allows us to edit the handouts.
●Notes master view which allows us to edit the notes of any particular slide.

"All these view options are available in the view tab."

Creating and managing slides and presentation

●There are commonly 9 types of slides available in the powerpoint.
  • Title slide
  • Title and content slide
  • Section header slide
  • Two content slide
  • Comparison slide
  • Title only slide
  • Blank slide
  • Content with caption slide
  • Picture with caption slide
●MS powerpoint allows us to add, edit, delete or remove these slides from a presentation.

●Page layout of a slide can be also modified grom the layout option of the home tab.

●MS powerpoint allows us to enter and edit text as well as graphics, charts, etc.

●We can also add new textbox in a slide from the textbox option of the insert tab.

●MS powerpoint also allows us to duplicate a slide.

●We can also arrange the order of slides.

●MS powerpoint allows us to change the background theme as well as design of the slides with the help of options available in the design tab.

●We can use the standard layouts and designs available in the MS powerpoint as well as we can customize the designs according to our choice.

Presenting content in tables

  • We can easily copy and paste a table from word document into a presentation.
  • We can easily copy and paste a group of cells from excel into a presentation 
  • Or even we can insert an excel spreadsheet within the powerpoint.

Inserting, Creating and Managing graphics

The insert tab of powerpoint allows us to use all these options, such as :
  • Resizing and moving pictures
  • Modifying picture border, color, contrast brightness, format, shape, etc.
  • Inserting charts, smart art, graphics, clip arts, etc.

Adding sounds & movies

The media clip option in the insert tab of powerpoint allows us to add sounds in our presentation as well as adding video files is also done with the same option in the insert tab

Adding animations

This option is available in the animations tab of the powerpoint window which allows us to add available animations to the presentation or we can customize the animations according to our requirements for our presentation.

Reviewing presentation

Before delivering the presentation, the user needs to review the presentation and formulate the feedback for it.
This is done through the presentation review process.
All the reviewing tools are available in the review tab of MS powerpoint.
  1. We can add, delete, edit as well as reply to comments on the presentation.
  2. We can compare presentations, as powerpoint allows us to compare different versions of the same presentation.

Points to be noted while preparing presentation

  • Analyze the audience before finalizing the content.
  • Prepare the content most suitable for your audience.
  • Plan the organization of your content in a manner which suits your audience.
  • Determine the visual aids which will enhance the presentation according to the topic and audience you are going to deliver.
  • Add notes in the presentations for brief hints.
  • Practice the delivery of presentation before the final presentation.

Delivering presentation

When presentation is completed and reviewed then it is delivered to the target audience 
While delivering the presentation a user goes with slideshow. 
And the slideshow option of MS Powerpoint allows us with many tools to make the delivery of presentation more enhancing and appealing.

Some examples are :
  • Powerpoint  allows us to set the time duration of the slides in a slide show.
  • We can set automatic slide show or even we can proceed with manual slide show.
  • We can start from the middle of the presentation or we can switch to the mid of the presentation manually.
MS powerpoint provides us so many tools to enhance the presentation and deliver it in the most effective way.
Many of its options are completely similar To the options of MS word which we have already read in the 1st unit.

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The better the learnings the better the earnings😎

To get in depth knowledge of these topics you can also look into it 👉👻



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